ST. ANNE’S EPISCOPAL CHURCH Mission Committee Minutes October 21, 2013

ST. ANNE’S EPISCOPAL CHURCH

Mission Committee Minutes

                                                         October 21, 2013

Present:       Dan Ennis, Rebecca Lovelace, Mike Battle, Mike Roberts, Kevin Shea, Julie            

                     Hearn,  guest- Bill Warner

Rebecca opened the meeting.  The minutes for the Sept. meeting were reviewed, and upon motion of Ennis/Shea were approved.  In the absence of treasurer Martha Smith, Rebecca reported a working balance of $37,000.00.  For record keeping purposes it was agreed that money collected for CAP be deposited and a check written for same to CAP.

Rebecca reported that $470 has been received in Memory of Jim Vaught and recommended that the amount be used to help pay for funeral expenses . Motion by Lovelace/Battle, voted and approved.

CAP is requesting a representative from St. Anne's to serve on their Board of Directors.

CAP has received a donation of 50 turkeys for Thanksgiving,  St. Anne's will purchase 50 cloth shopping bags from Walmart to accompany the shopping list to be distributed to parishioners wishing to help feed 50 families. The Mission Committee agreed to appoint Bobby Smith to represent St. Anne’s on the CAP board.

Bill Warner reported that he had received aprox.30 responses to the Christian Formation Survey.  He will submit a written report of the survey results at the 11/18  MC meeting.

He suggested a different approach to the Stewardship campaign with emphasis on involvement , (time and talent). Dan suggested a theological approach.  It was agreed that rather than ask for a pledge to suggest an estimate of gift amount to be given.

Cards will be printed to accompany a Stewardship letter, handed out during Services beginning Nov. 3, (mail those not delivered)  and collected on or before Nov. 24  .

R.Lovelace and D. Ennis will attend a meeting with the Bishop 10/26 in support of S.C. Episcopal worship groups.

The Myrtle Beach Episcopal group has asked for our continued support with supply clergy through November.  The Mission Committee voted to continue to support the MB group at $200/wk. They have moved to a new meeting space. Mike Roberts suggested we explore a shared worship space for Myrtle Beach/Conway group in the futurer.

It has been requested that last names be included in the Prayer List.  Also small envelopes to be provided at the back of the church for those wishing to make cash donations and have the amount recorded.  The need for a training session for Altar Guild was discussed, Julie will contact Nelljean to schedule a session for new members.

Dan provided a phone for St. Anne's to be kept by Laura Barr, Parish Sec., which he included in his "family plan" @$9.95 month. 843-246-1247 to be listed on Web site.  Julie suggesed that L.Barr inform LEM's of parrish needs.

Rebecca will follow up on the use of Palmetto Missionary Baptist Church for worship on 11/10.  Larry Dickerson will be paid for the BBQ meat, members will provide the side dishes for anniversary celebration following worship service at Lovelace home.

Dan closed the meeting with a prayer for the Mission of the Church.  Mtg. adjourned 7:15

Respectfully submitted,

Gail Whitehead 

Minutes September 19. 2013

ST. ANNE’S EPISCOPAL CHURCH
MINUTES - SEPT. 16, 2013 MISSION COMMITTEE MEETING
PRESENT: Dan Ennis, Rebecca Lovelace, Mike Battle, Mike Roberts, Julie
Hearn, Kevin Shea

Dan opened the meeting w/ a prayer. A candidate for the position for administrative
assistant was interviewed, and the vestry unanimously agreed to hire her, for up to 10
hours a week. Among her duties will be producing the Sunday bulletins, setting up a
member directory, and helping the treasurer enter the financial data.

The minutes for the Aug. meeting were reviewed, and upon motion of Lovelace/Shea,
were approved.

Rebecca gave the Treasurer’s report. All bills are paid, and we have a working balance
of $38,597.81 Some of this is already pledged to the Diocese (10% of our check
income since July 1). Upon motion of Battle/Roberts, the treasurer’s report was
accepted.

We renewed our contract for the use of Lackey Chapel through Dec. 22. Dan reported
that the chapel will be unavailable to us the morning of Nov.10. After discussion, the
vestry agreed to ask Cheryl Adamson for the use of her worship space at Palmetto
Missionary Baptist Church, for a 5 pm service on Nov. 10. Rebecca will contact her. A
decision was made to celebrate our first anniversary on that date, with a party to follow
the worship service, at the home of Richard & Rebecca Lovelace. Rebecca will contact
Larry Dickerson to provide the BBQ meat, and all members will be asked to contribute a
side dish.

Rebecca suggested that we purchase Quick Books for use by our Treasurer, to make it
easier for her to record our financial data. The vestry unanimously agreed that Rebecca
purchase it.

There was discussion about how to proceed with the Bishop’s request that we provide
an opportunity for any member to make a major donation to the Diocese’s endowment
fund. Dan will make members aware that if anyone is interested in making a major
donation to the Diocese, they can contact the Bishop’s office, and attend the meeting
the Bishop is setting up to talk to potential donors.

Dan gave an update on clergy coverage. He had a discussion w/ Barry Stopfel about
providing coverage for parish emergencies, when Father Barron is unavailable. Father
Stopfel is interested. Dan & Rebecca will draw up guidelines for both priests. We
agreed on a fee of $200 per month to be the “on-call” priest for visiting those who need
to talk w/ a clergy person, or for providing support in the cases of serious illness or
death.

Minutes August 19, 2013

                                 MINUTES

St. Anne's Episcopal Church

August 19, 2013

Present:   Members Mike Battle, Dan Ennis, Rebecca Lovelace, Mike Roberts, Kevin Shea,

            Treasurer Martha Smith

            Recording Secretary Jane Holley Wilson (substitute for Gail Whitehead)

Absent:     Member Julie Hearn

Opening Prayer:  Rebecca

1.  Minutes:

      MOTION to approve July 21 minutes made, seconded, passed unanimously.

2.  Treasurer's Report: 

      Martha reported a balance of $33,8872.81 and average weekly expenditures of roughly  $525.

3.  Old Business:

      a)  Student Ministry:  On Wednesday August 21, Dan will set up a Campus Episcopal Ministry

      sign-up table for CCU students to inform and invite them to join.  Enthusiastic discussion                   followed, regarding formation, leadership, SA member participation.

      b)  Administrative Support:  After a discussion about the possibility of hiring a student, the            consensus was that disadvantages (students gone in the summer and after graduation; lack of office experience, skills. and protocols; irregular availability, e.g.) outweighed the advantages.  Rebecca offered to enlist the law office manager of Richard (Lovelace) to assist in identifying an appropriate part-time person with the necessary requisites, including computer skills.

      c)  Clergy Developments:  Rebecca described meeting with Fr. Alex Barron regarding a more regular schedule with SA. She suggested that he be hired on a retainer basis in case of pastoral needs that require a priest between services (funerals, baptisms, etc.), with the other priests remaining part of supply status.  An agreement will be put in writing.  Dan brought up a discussion he had with Barry Stopfel, who would like a stronger relationship with SA.  Rebecca suggested that Barry Stopfel and Fr. Phil Emmanuel could provide back-up for the summer when Fr. Barron is away. The newly formed Myrtle Beach Episcopal group will be employing the same priests as SA, so to  avoid conflicting scheduling, Rebecca has scheduled every Sunday, and Christmas Eve, through January for SA's. Laity will continue to minister as appropriate.

      A discussion then took place regarding how SA's status will change when we become a Mission Church.  The Bishop will be more involved and may wish to appoint a priest. We would not be in a position to pick our own priest, but could suggest names to the diocese

      d)  Myrtle Beach Support:  Members enthusiastically agree to continue to support, and ways that more established "new" churches have offered to help, as they helped SA's.       

 4.  New Business:

      a)  Diocesan question:  Members moved into executive session. Upon return from executive session committee members agreed that there was no action to be taken.

      b)  Bill Warner would like to start a chapter of the Brotherhood of St. Andrew to support and       extend outreach activities prescribed by the Mission committee. Bill will be urged to head up that effort.

           

      c)  Bill Warner suggests a survey of SA's members as to what they need, want and would             support in the way of education.  He would be happy to coordinate programs, and would like for one of our clergy to serve as advisor, with pay if necessary.  Member discussion took  place with general agreement that such a need exists.

      d)  Anniversary Plans:  Ideas were put forth.  Date agreed upon was the date of our original    organizational meeting, October 29th.  Rebecca will check with Santee Cooper to see if their space is available for a celebration.

5.    As Needed:

      a)  Supper Club:  Rebecca suggested and all agreed to change it to Lunch/Brunch, after church one Sunday each month.  All agreed.

           

      b)  Rebecca requested that a Sunday be designated for money to be sent to the Haiti Mission School.  All agreed on the first Sunday loose offering in both both September and October would be designated.

Closing prayer by Mike Battle

Meeting adjourned at 7:30 p.m.. Next meeting scheduled for 6:00 p.m., September 16, at 1200 Main Street (Battle Law Offices)

                                          Respectfully submitted,

                 

                                          Jane Holley Wilson

                                          (substituting for Gail Whitehead, Recording Secretary)

Minutes July 21, 2013

ST ANNE’S EPISCOPAL CHURCH

Mission Committee Minutes

July 21, 2013

St. Anne’s Mission Committee met on July 21, 2013 at Mike Battle’s office.  Rebecca Lovelace opened with a prayer.

Members present:  Dan Ennis, Mike Roberts, Mike Battle, Julie Hearn, Kevin Shea, Rebecca Lovelace

The majority of the meeting was a discussion on writing a mission statement.  The following statement was drawn up and unanimously approved:

ST. ANNE’S MISSION STATEMENT

St. Anne’s Episcopal Church strives to be a joyous community that welcomes all people who seek to know Christ in their minds, hearts and lives.

We gather together at God’s table, offering diverse gifts, but of one spirit, becoming the body of Christ and gratefully receiving God’s grace.

We go out into a broken world, guided by scripture, tradition and reason, honoring Christ’s command to serve others, believing that through God’s presence in our community, we can advance God’s kingdom in the world.

The group then discussed how to handle pastoral needs, particularly crisis needs (such as serious illnesses in the congregation and deaths/funerals in the congregation).  It was agreed that we need to prepare a hand-out for the congregation on who to contact in cases like this.  Church members will be instructed to contact Dan Ennis and/or Rebecca Lovelace.  Rebecca agreed to be the designated Mission Committee member who would handle pastoral needs.  We then discussed setting up some sort of formal relationship with one or two of our supply priests, where they could serve as the “priest on call” for pastoral needs that require a priest’s attention.  It was agreed that Rebecca would consult with Bishop VonRosenberg on this idea, and report back to the mission committee.  Rebecca will also work on a hand-out for the parishioners.

Respectfully submitted,

Rebecca Lovelace

Minutes July 15, 2013

ST. ANNE’S EPISCOPAL CHURCH

Mission Committee Minutes

July 15, 2013

St.Anne's Episcopal (SA), Mission Committee (MC) mtg. was held on July 15, 2013, 6pm at 1200 Main St., Conway (Battle Law Offices). Meeting was called to order by Dan Ennis, opening prayer by Gail Whitehead.

Mbrs. Present: Julie Hearn, Rebecca Lovelace, Kevin Shea, Mike Battle, Mike Roberts,Dan Ennis, treas. Martha Smith,  Recording Sec., Gail Whitehead

Minutes were approved for June MC Mtg.

Treasurers Report was given by Martha Smith

New Business:

* Dan reported meeting with displaced parisioners from Trinity Episc. Myrtle Beach.  The    

  group is currently meeting monthly in private homes.  Dan advised they meet wkly. and

  set up a web site posting their activities.  Father Merchant, St. Stephens Episc., N.

  Myrtle Beach is willing to pay facility rent at 79th. Ave. complex for 3 mos. Rebecca

  made a motion that SA cover the cost of a Supply Priest  for 1 month ($900.) to allow

  them time to organize.  Seconded by Mike Roberts, MC voted and passed.  It was

  suggested that SA meet with them jointly on Aug. 18.,  Lackey Chapel is not avail.

  The Bishop is scheduled to meet with the Trinity group Sept. 8., Rebecca suggested

  we worship jointly to show support from St. Anne's

* Formation of a Campus Ministry is being persued. It was suggested that the student

  group meet on Sun. nt. with fellowship, worship and a meal.  Nelljean will check on an

  avail. site on campus.  Scott Parker has volunteered to help cordinate the organization

  of this group.

* The MC voted to meet on Sun. July 21 following the morning worship svc. at 1200 Main

  St. to discuss and write a Mission Statement, discuss long term plans, a budget and    

  Stewardship campaign.

* Concern was discussed regarding the continued availibility of the Lackey Chapel. MC

  is exploring the avail. of alternate worship space.  SA has a 10 wk., renewable usage

  agreement with CCU with rent payable in advance every 10 wks.

* Wednesday Night Bible study continues at 7pm at the home of Jeri Dubbs, 4946   

  Westwind Dr. Carolina Forest.

* Discussion was held on how to meet the needs of SA worshipers. eg. Structured  

  worship, direction, financial security, attracting young families and providing child-care,

  the need for a Rector,  shared leadership of Priest & Laity.

* Meeting adjourned 7:40pm,  closing prayer by Rebecca.  Next MC mtg. scheduled for

  Mon. Aug. 19, 6pm  1200 Main St.

  Respectfully submitted, Gail Whitehead - Recording Sec.

Minutes June 13, 2013

ST. ANNE’S EPISCOPAL CHURCH

Mission Committee Minutes

June 13, 2013

St. Anne’s Episcopal (SA), Mission Committee (MC) mtg. was held on June 13, 2013 at 1106 5th Ave.(Hearn home).Meeting was called to order by Rebecca Lovelace, opening with a prayer.

Mbrs. Present: Julie Hearn, Rebecca Lovelace, Kevin Shea, Mike Battle, Mike Roberts, Treas. Martha Smith, Recording Sec. Gail Whitehead. Absent: Dan Ennis.

Minutes for May 14, 2013 Mtg. reviewed and approved by vote.

Treasurer's Report (see attached) was given by Martha S. Bal.shows $24,808.81. 15% of donations received ($4211) was sent to the Diocese in SC, pmt. thru July 1, 2013. Going forward from July 1, 10% of donations will be sent to the Diocese. Loose offerings on 1st. Sun. of each month will go to a charity. To be determined for Sun. July 7. CAP will receive all other loose offerings.

Kevin S. presented a 6 month Cash Flow and preliminary Budget:Forecast (see attached) for review and discussion. Rebecca L. proposed that MC study forecast and revisit at next mtg.

Mike B. proposed a Treasury balance cushion of $20,000 be maintained.

Julie H. expressed concern that the MC needs to prepare a financial plan for present and future. 

New Business:

1. Mike R. advised that the Chapel will not be available on Sun. Aug. 18, due to a

campus function. Rebecca L. suggested we hold a non-denominational or short

service at 9am . .

2. A gift of $500. for Holy Cross Faith Mem. is to be written to the Capital Fund Acct.

3. Butch Smith has offered his services on SA’s website.

4. Mike B.reported that the Anglican pay schedule for a music director is $225. wkly.

Kevin S. made a motion for a pay adjustment, seconded by Mike B., passed by vote.

A motion was made by Mike B. to use choir funds for CCLI annual license for special

music, seconded and passed by vote.

5. Dates are needed for Bishop's next scheduled visitation. Suggested was Palm

Sunday, Feb. when St., Anne's will be accepted by Diocese as a Mission Church or

St. Anne's Day in July. Dates pending Bishops schedule.

6. Wednesday Night (movable) Bible Study will begin June 19 at 7PM home of Dan Ennis

The study will be based on the lectionary for the coming Sunday.

7. Mike B. offered his office @1200 Main St. for MC meetings. Standing date not yet set.

8. "Presentation for Bishops" will be held on June 26, at 2pm at Grace Epis. Charleston.

The agenda is to hear from worshiping communities in Province IV (FL.,AL,GA.,VA.,

SC) affected by home churches' split from TEC. MC mbrs. wishing to participate

plan to meet and prepare a presentation.

9. Mike B.proposed that MC begin work on a Mission Statement, eg. Theological Issues,

(inclusions/exclusions). He also proposed MC establish an organized method to

approach Stewardship including time and talent gifts..

10.Kevin S. proposed MC begin to think about providing an Outreach Ministry, eg. on

Campus, Sunday evenings with a light meal, Pastoral Care, a CCU Orien-

tation representation. Rebecca L. suggested a Fall "brain-storming" session.

11.It was suggested that regular attendees sit towards the front of Chapel to allow room

in back for visitors and late arrivals.

12.Meeting. adjourned at 7:30pm. Next Mtg. on Mon. July 14, 6pm, 1200 Main St.,

Conway.

Respectfully submitted, Gail Whitehead - Recording Secretary

Great job Gail - one correction - any month w/ 5 Sundays (as this June) the loose offering  on 5th Sunday will go to Episcopal Relief & Development (ERD) - previously approved by St Anne's Steering Committee

From Rebecca Lovelace